What to Consider When Choosing a Biobank Management System

What to Consider When Choosing a
Biobank Management System


The set-up and operation of a biobank require plenty of legal, ethical and safety considerations. A repository of human tissues and their associated data calls for the necessary safety framework, standardization, and harmonization of procedures with broader regulations.

As every medical research facility or hospital has different needs regarding size or capacity and has different intensity levels of multidisciplinary research, it is not easy to choose the most appropriate biobanking management software. In fact, for the same reason, it is not straightforward how to offer a generalized tool-kit for making that decision. That’s why we enlisted the crucial factors to consider before deciding for a biobanking management software.

        1. Data management features

The essential task of any such software is handling sample data and keeping a seamless inventory. Thus, first and foremost, any biobanking management software must be assessed against the biobank’s overall data management needs. How complex are data queries? How well does the software enrich data management processes? Do you need a comprehensive overview of the lab processes or would you rather dive into the specifics? Perhaps both? Do you need a system offering search criteria by many different variables? Do you need a way to collect comprehensive information on not only the samples, but patients, questionnaires or general usage?

        2. Size and scaling options

After ensuring a streamlined data management flow adjusted to the research facility’s requirements, it is high time to consider what scaling options does the software offer. Do you have the possibility of adding more sites to the existing ones? Can you expand the biobank’s operations safely and securely?

More often than not, a biobank could also decide to conduct clinical trials or carry out pre-clinical research. It means more complex and varying data management needs, starting from the harmonization of different file types to shaping up the necessary workflow.

        3. Systemic and integration features

Research facilities do not operate a biobank in isolation. Research systems and laboratory machines transmit the most diverse types of information into the biobanking data management software offering new insights into existing research data.

In order to capitalize on every technology present in the laboratory in an optimal way, the most efficient solution is laboratory automation. Do you need an option for the integration of the biobanking software with other parts of the lab? Would you want to create a unified system for automatic naming or barcodes?

        4. Usability and communication issues

After responding to all these questions, and figuring out the specifics of the personalized biobank management software, it is worth considering the future users’ point of view. Does the interface provide a transparent platform to navigate? Will it be easy to use? What about its accessibility? Do you need specific access keys and two-step authentication?

Could the various collaborative partners, sponsors, organizations, research facilities have their own platform, but also communicate easily with each other? If a biobanking system is an organic part of the research flow based on a user-friendly platform and facilitated communication, it is also much more comfortable to conduct preclinical research, do surveys among patients or distill any other type of data.

        5. Security and compatibility problems

It is a fundamental requirement for biobanks to ensure compliance with the pharmaceutical industry’s evolving regulatory requirements – e.g., HIPAA, ISO.  Naturally, the ultimate aim is to provide security and patient privacy. The latter is of utmost importance: it must always be balanced out with the need for sample availability. That’s why it is crucial to choose a biobank data management software providing excellent responses to ethical issues, for example, by providing options to consent.


Data+ Research provides you with a comprehensive package keeping in mind all the factors listed above. It will enable you to operate your biobank in size and scalability optimized for your needs. Data+ has adept data management options: you can track samples real-time, search for any information ranging from visit data, patient data, lab results, user data, survey data and more. It is a secure, user-friendly and unified system satisfying all your needs.

Visit our biobank use-case to get more information on how you can streamline your biobanking work.

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